Consulting Agreements
March 2009
OUC Process Steps
The following page contains an overview of OUC’s processes and the relevant forms. The forms are available here (.ox.ac.uk access only).
Item |
Process Step |
What you do | What OUC does | Actions |
|---|---|---|---|---|
| 1 | Register interest with OUC | 08a DEC 1 Form | OUC enters your details and areas of interest on its database to match against companies. | |
| 2 | Identify Company | OUC identifies companies with consulting needs and matches them with University researchers. | ||
| 3 | Agree Programme of work/scope | OUC facilitates the discussion between you and the company, clarifying the work to be done. | ||
| 4 | Negotiate Price | OUC has substantial experience in negotiating realistic commercial fees. | ||
| 5 | Preconsultancy Report (Conflict of Interest check) | OUC works with Research Services to avoid conflicts which may damage current research activities I.e. research sponsor obligations, licences. | ||
| 6 | Negotiate Contract | OUC works to reduce your liabilities and protect academic freedom and intellectual property rights. | ||
| 7 | Arrange Professional Indemnity Insurance | OUC ensures the consulting contracts are covered by the University's PII policy. | ||
| 8 | Notify your research sponsor/funder | If alerted by Research Services that you need to get research sponsor approval for consulting, we may be able to help you. | ||
| 9 | Completion of Appropriate Forms | OA1 and Back to Back Agreement Forms | OUC will assist you in completing the University's OA1 Form for Head of Department Approval. OUC prepares the relevant Back to Back Agreement, which binds either you or the department (as appropriate) to undertake the specific work agreed in the Client Contract. |
|
| 10 | Exchange contracts | OUC arranges signature by the company. | ||
| 11 | Project manage the work | OUC will help co-ordinate the work and manage the production of reports and arrange meetings where appropriate. | ||
| 12 | Consultant Invoice | Submit your invoice to us for payment (For personal Consultancy only). | ||
| 13 | Invoice company | OUC will invoice the company promptly in line with the contract. | ||
| 14 | Chase payment from company | Where appropriate OUC will chase prompt payment by the company. | ||
| 15 | Organise payment (nb Tax) | After the charge of 15 % is deducted, OUC processes payment either:
|